EzyInsp user guide

Welcome to EzyInsp

EzyInsp is a completely free iOS app designed for property inspections in Australia. The app works 100% offline, requires no sign-in, and gives you complete control and ownership of all your data. Everything is stored locally on your device, ensuring maximum privacy and security.

What makes EzyInsp different?

• Completely free, no hidden costs
• Works offline - no internet connection required
• No account or sign-in required
• You own and control all your data
• All data stored locally on your device
• Professional PDF reports generated instantly

1.Getting started

Download EzyInsp from the App Store and start using it immediately. No registration, no sign-in, no setup required. The app works completely offline from the moment you install it.

2.Initial setup

2.1 Configure agency settings

Path: Settings → Agency Settings
Purpose: Set up your agency and agent information that will appear on inspection reports.

Steps:

1. Open the app and tap Settings (gear icon)
2. Select Agency Settings
3. Tap Add Agency (+ icon in top right)
4. Enter your agency details:
   • Agency name
   • Address
   • Contact information
   • ABN and license information
   • Adding Logo File

Adding agents:

1. Tap Add Agent (+ icon)
2. Enter agent details:
   • Name
   • Contact number
   • Email address
   • License/registration number
3. Tap Save

2.2 Configure report settings

Path: Settings → Report Settings
Purpose: Customize placeholder texts that appear on the cover page of your final PDF reports.

Steps:

1. Open Settings
2. Select Report Settings
3. Edit the following sections:
   • Document Start Text: Opening statement or introduction for your reports
   • Disclaimer: Legal disclaimer text for your reports
4. Use the sample templates provided or write your own
5. Tap Save when finished

3.Property management

3.1 Create property details

Path: Properties Tab → + (Add Property)
Purpose: Build your property database for quick inspection setup.

Steps:

1. Tap the Properties tab at the bottom of the screen
2. Tap the + button (top right)
3. Fill in property information:
   • Property address (street, suburb, postcode)
   • Property type (House, Apartment, Townhouse, etc.)
4. Tap Save

Searching properties:

• Use the search bar at the top of the Properties list
• Search by address, owner name, or tenant name
• Results update as you type

Editing properties:

• Tap on any property in the list
• Make your changes
• Tap Save to update

4.Creating an inspection

4.1 Start a new inspection

Path: Inspections Tab → + (New Inspection)

Steps:

1. Tap the Inspections tab at the bottom
2. Tap the + button (top right)
3. Select Agent: Choose the agent conducting the inspection
4. Select Property: Choose from your saved properties
5. Add Pre-Inspection Notes (optional): Any notes before conducting the inspection, only visible to Agent
6. Tap Save

5.Configure inspection layout

5.1 Set up property areas

Path: Inspections → Select Inspection → Configure Layout
Purpose: Define the areas/rooms of the property that will be inspected and photographed.

Option A: Use a template

1. Enter your inspection
2. Tap Choose Template or Apply Template
3. Select from pre-defined templates:
   • Standard House: Living room, kitchen, bedrooms, bathrooms, etc.
   • Apartment: Compact layout with common apartment areas
   • RTA Entry/Exit: Queensland RTA-style inspection areas
   • Custom: Start from scratch
4. Tap Apply
5. The template areas are automatically added to your inspection

Option B: Create custom areas

1. Enter your inspection
2. Tap Add Area Manually
3. Enter area name (e.g., "Master Bedroom", "Front Yard")
4. Select area type from the dropdown:
   • Bedroom
   • Bathroom
   • Kitchen
   • Living Room
   • Outdoor
   • Garage
   • Other
5. Tap Save
6. Repeat for each area of the property

Editing the layout:

• You can rename areas by tapping on them
• Delete areas using the trash icon
• Add more areas at any time
• Reorder areas by dragging (if supported)

6.Photo documentation

6.1 Taking photos and adding notes

Path: Inspection Details → Add Photos and Notes

Steps:

1. Open your inspection from the Inspections list
2. Tap on Add Photos and Notes
3. Tap Add Photo or camera icon
4. Choose:
   • Take Photo: Use your camera to capture a new photo
   • Choose from Library: Select existing photos from your phone
5. After adding a photo, tap on it to:
   • View full size
   • Add Photo Note: Specific notes about this particular photo
6. The photo is automatically numbered for easy reference

Adding area notes:

• Each area has a notes field for overall observations
• Tap Add Area Note or the notes icon
• Enter general notes about the entire area
• These notes appear in the final PDF report under that area section

Photo numbering:

• All photos are automatically numbered sequentially
• Numbers make it easy to reference specific photos in your notes
• In discussions or reports, you can say "See Photo #5" for clarity

What appears in the PDF report:

• All photos for each area
• Photo numbers for easy reference
• Photo-specific notes
• Area-specific notes
• Clear organization by area/room

7.Inspection summary notes

7.1 Adding overall inspection notes

Path: Inspection Details → Overall Notes / Summary
Purpose: Record overall observations, major findings, or recommendations that apply to the entire property.

Steps:

1. From the Inspection Details screen
2. Scroll to Overall Notes or Inspection Summary section
3. Tap the text area
4. Enter your summary notes:
   • General property condition
   • Major issues found
   • Recommended actions
   • Client instructions
   • Follow-up requirements

8.Completing the inspection

8.1 Mark inspection as complete

Path: Inspection Details → Mark as Complete

Steps:

1. Open your inspection
2. Review that all areas have been documented
3. Ensure all photos and notes are added
4. Tap Mark as Complete button
5. The inspection status changes from "Pending" to "Completed"

Important notes:

• Only completed inspections can generate PDF reports
• Completed inspections have a green status indicator

9.Generate PDF report

9.1 Create and share your report

Path: Completed Inspection → Generate PDF Report

Steps:

1. Open a completed inspection
2. Tap Generate PDF Report button
3. The app creates a professional PDF including:
   • Cover page with agency details and ABN/License
   • Document start text (from Report Settings)
   • Inspection summary notes
   • Property details
   • All areas with their photos (numbered)
   • Photo notes and area notes
   • Disclaimer text (from Report Settings)

Once generated, you have two options:

Option A: Save to phone

• Tap Save to Files
• Choose location on your device
• PDF is saved for later access

Option B: Share immediately

• Tap Share or email icon
• Your device's email app opens
• PDF is automatically attached
• Enter recipient email and send

PDF report contents:

• Professional cover page with agency branding
• Complete property information
• Inspection date and agent details
• All documented areas with photos
• Numbered photos for easy reference
• All notes (photo, area, and summary)
• Legal disclaimer
• Professional formatting throughout

10.Data management

10.1 Export all data

Path: Settings → Export Data
Purpose: Download all your data for backup or transfer purposes.

Steps:

1. Open Settings
2. Tap Export Data
3. The app creates a ZIP file containing:
   • agencies.csv: All agency details
   • agents.csv: All agent information
   • properties.csv: All property records
   • inspections.csv: All inspection details
   • pdfs folder: All generated PDF reports
4. Choose where to save the ZIP file
5. Use it for:
   • Backup purposes
   • Record keeping

What's included:

• Complete CSV exports of all data
• All previously generated PDF reports
• Organized in a single ZIP file
• Easy to open on any computer

10.2 Clear all data

Steps:

1. Open Settings
2. Scroll to Data Management
3. Tap Clear All Data
4. Read the warning carefully
5. Confirm deletion

11.Best practices

Workflow recommendations

Before your first inspection:

• Set up Agency Settings
• Configure Report Settings
• Add your agents

Before going on-site:

• Create property records
• Create inspection records
• Set up inspection layouts using templates

During the inspection:

• Work through areas methodically
• Take photos as you go
• Add notes immediately while fresh in your mind
• Use area notes for general observations
• Use photo notes for specific details

After the inspection:

• Review all areas are documented
• Add inspection summary notes
• Mark as complete
• Generate PDF report
• Share with client immediately or save for later

Regular maintenance:

• Export data regularly for backup
• Keep property records up to date
• Review and update report settings as needed

12.Frequently asked questions

13.Tips for professional reports

Photo quality:

• Ensure good lighting
• Take clear, focused photos
• Capture multiple angles of important areas
• Include close-ups of any issues

Note-taking:

• Be specific and descriptive
• Use professional language
• Note both good and poor conditions
• Include measurements when relevant
• Reference photo numbers in your notes

Organization:

• Use consistent area naming
• Follow a logical flow (front to back, top to bottom)
• Group similar areas together
• Use templates for consistency across inspections

Client communication:

• Write summary notes in clear, simple language
• Highlight major issues upfront
• Provide specific recommendations
• Include next steps or actions required

14.Support

Need help?

• Review this documentation
• Contact support via the support page

Feature requests:

• We welcome your feedback
• Suggest improvements via our support page